OOLS Club 2023 AGM
The holding of an annual AGM is a requirement of the club constitution. In recent years the club moved away from the physical meeting format by taking advantage of modern day technology and utilising online virtual meeting software. This resulted in more members being able to take part in the AGM and the committee have agreed that we should continue with this format.
The OOLS Club AGM now has a fixed date of the second Saturday of January of the following year so the 2023 AGM meeting will be held on at 3pm on January 13th 2024
This year the virtual meeting will again be hosted by club members David and Tammy Palmer via their Zoom account.
How will it work
· A new discussion titled OOLS Club 2023 AGM will be created on the forum.
· The meeting agenda will be posted for all members to review before the AGM
· Any member who would like to take part should submit a contact email address to membership@oolivesteam.com
· Prior to the day a clickable link to access the meeting will be sent to all members who have provided an email address. Clicking on this link when you are ready to join will either activate the Zoom software or, if Zoom is not present on your PC/Tablet/phone, it will download the Zoom app and activate the link.
· You will be asked to provide a name and to help others know who you are and also help compile both attendance and meeting notes. Please use your full name.
· To provide time for those not familiar with the process the meeting log in will be available from 2.45pm Saturday 13th January 2024. The meeting proper will begin at 3pm.
· Please turn on your camera but mute your microphone until you need to speak.
· The meeting software will be managed by David and Tammy Palmer. The software has a 'hand' icon and clicking on this will indicate that you would like to make to comment.
Please note: The meeting will be recorded and later made available for all members to view via a link on the club website plus key details will be used to generate 'Notes of the meeting' for the website.
Chris Oakes
OO Live Steam Club Secretary
OO Live Steam Club 2023 AGM Proposed Agenda
Saturday 13th January 2024 at 3pm
Attending
Committee
Members
Apologies
Committee
Members
Item 1. Election of officials
Chairman
Nomination Andrew John
Proposed - Adrian Campbell
Seconded - Nick Beard
Secretary
Nomination – Chris Oakes
Proposed - David Price
Seconded - Adrian Campbell
Treasurer
Nomination Eric Fenwick
Proposed (verbal) - George James
Seconded - Val Price
Roadshow Manager
Nomination – Val Price
Proposed – Adrian Campbell
Seconded - Nick Beard
Any members wishing to stand for any of these posts pease contact the secretary by the end of December 2023
No election is required for the positions of:
President - Richard Hallam appointed for life.
Committee members - currently 16 - Post held till the individual voluntarily retires or is asked to leave (by committee majority)
Webmaster - Changes can be authorised at committee level.
Shop Manager - Changes can be authorised at committee level.
Roadshow Manger - Changes can be authorised at committee level.
Loco Sales Manager - Changes can be authorised at committee level.
Facebook Manger - Changes can be authorised at committee level.
Item 2. Chairman’s Report
Item 3. Secretaries Report
Item 4. Treasurers Report
Item 5. Shop Mangers Report
Item 6. Roadshow Managers Report
Item 7. Loco Sales report
Item 8. Webmaster Report
Item 9. Facebook Managers Report
Item 10. Update the Treasury Policy & Rules minimum amount to be retained
Item 11. Finance Policy Procedures
Item 12. Loco Sales Policy (will be published for discussion first)
Item 13. Regional Roadshow OOLS Groups/Layouts (Standards, insurance and payments)
Item 14. Make the Club a Limited Company
Any Other Business (pre-notified)
Any Other Business (From the floor)